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QUALIFICATION CHECKLIST & REQUIRED DOCUMENTS

Faster Review Starts With the Right Documents

Commercial Real Estate Loan Programs

A full suite of commercial real estate loans designed to match your project

SBA 504 Loan

Long-term financing with up to 90% LTV designed to help business owners acquire, expand, or refinance commercial real estate

Bridge Loan

Short-term funding to bridge the gap between transactions or support property transitions until permanent financing is secured

Construction Loan

Flexible capital for ground-up developments, brand conversions, or major property improvements

Conventional Term Loan

Long-term financing for stabilized assets. Ideal for acquisition, refinancing, or property enhancements

Core Qualifications We Review

We look at the story the numbers tell — property performance, obligations, and sponsorship strength

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Cash Flow and Trends

How the property or business has performed over time, including recent trailing results

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Leverage and Existing Debt

Current obligations and how they fit with the requested financing

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Income Quality

Stability of revenue (for example, leases, occupancy, or hospitality performance where applicable)

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Liquidity and Net Worth

The strength of the guarantor(s) and their ability to support the transaction

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Business Purpose and Use of Proceeds

Acquisition, refinance, construction, conversion, or improvements

Initial document checklist

Start with the documents below for an initial review. Some items are only required in certain scenarios (e.g., hotels or refinances)

Category Documents
At Application

Overview

  • Last year Tax Return OR financial statement
  • Trailing 12 months financial statements (Profit & Loss and Balance Sheet)
During Prescreen

Overview

Offering Memorandum / Executive Summary

Ownership & Guarantors

Organizational chart (required to issue a Letter of Intent)

Business / property financial info

  • 3 years Tax Returns OR historical financial statements (Profit & Loss and Balance Sheet)
  • Trailing 12 months financial statements dated within 90 days (Profit & Loss and Balance Sheet)
  • Debt schedule
  • Current rent roll (for leased assets)
  • STR reports (for hotels)
  • For conversion: STR Trend Report (max years available)

Personal info (for each guarantor)

  • Current complete Personal Financial Statement including Schedule of Real Estate
  • Personal debt schedule
  • Resume/Bio
  • 3 years Personal Tax Returns

Refinance information 
(if applicable)

  • Current loan balance & loan status with existing lender
  • Prepayment penalty info
  • Cost basis (purchase cost + improvements)

Property Improvements 
(if any)

Scope of work and budget for planned improvements

Additional Documents – Underwriting & Closing

After an initial review, we may request additional items to clarify details, validate third-party information, or meet closing requirements. Requests vary by deal complexity and program

Examples (not required for every loan):

  • Icon Entity and ownership documentation (e.g., formation documents, authorizing resolutions)
  • Icon Insurance evidence and third-party reports (e.g., property insurance, flood info where applicable)
  • Icon Property condition and environmental items (e.g., inspections or assessments where applicable)
  • Icon Appraisal-related materials or property details needed for valuation
  • Icon Closing deliverables (e.g., wiring instructions, payoff letters for refinance transactions)

A Streamlined Process from Application to Funding

We make financing simple, transparent, and fast

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Step 1

Submit Application

Submit your application with pre-qualification documents. We’ll review and issue a soft quote within 1 business day

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Step 2

Review

We review initial documents and confirm loan structure and key terms.  If the deal meets criteria, we issue a Letter of Intent with proposed terms

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Step 3

Approval & Terms

We complete underwriting and order third-party reports as needed.  Credit team issues final approval when complete (timing can vary)

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Step 4

Closing & Funding

We prepare final loan documents, open escrow, and coordinate closing.  Funds are released once closing requirements are met

Speed Up Your Approval

Whether you're applying directly or submitting a deal as a broker, these steps can significantly reduce your timeline and help us move quickly through underwriting

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Prepare Documentation Upfront

Gather key documents early: financials, tax returns, rent roll/operating statements, and property/deal details to reduce follow-ups

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Respond Quickly to Requests

Check for messages from your Relationship Manager and respond within 24–48 hours. Keep one primary point of contact

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Be Proactive About Potential Issues

Share potential concerns early (title/liens, zoning, environmental, compliance) and flag any deal changes right away. Add a brief note if financials are unusual

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Set Realistic Expectations

Typical timelines are 6–10 weeks, but vary by deal and document readiness. Third-party reports often take the longest. Plan accordingly

Our team

Our team has a longstanding history of solving complex problems

Sanat Patel

Sanat Patel

Chief Lending Officer

Steven Ellsworth

Steven Ellsworth

EVP of Portfolio Management

Christyna Lane

Christyna Lane

VP, Business Development

Viktor Hristov

Viktor Hristov

VP, Business Development

Kristine Sanchez

Kristine Sanchez

VP, Business Development